City of San Bernardino California

Park reservations must be made in person at Parks and Recreation

201 North E Street, San Bernardino, CA 92401
Monday - Thursday, 8:00 am - 5:00 pm
(909) 384-5233

PARK MUNICIPAL CODE CH 12.80.040

The City of San Bernardino Parks, Recreation and Community Services Department is proud to offer 6 community centers, 2 senior service centers, 26 parks and over 35 fields for rental to hold your special event or tournament.

Applications:
Reservations of any City facility, park site, community building or equipment will be accepted on the official application form only. No phone reservations are allowed. The special conditions supplement with fees and deposit form attached must be used with applications that result in special requests/conditions that are not listed on the Facility Use Permit.

1. Applications for community centers, park use or athletic fields will require all payment of fees and deposits/damage bonds. Payments will only be accepted at the Park and Recreation Main Office located at 201 North E Street, San Bernardino CA 92401. No credit cards will be accepted for payment over the phone.

2. Date of application should be the date submitted. Applications are accepted on a first-come, first-served basis, therefore the applicant must pay the required fees in order to reserve the facility no later than the Wednesday prior to event.

3. The facility and/or equipment desired should be specific and complete. Request for a community center should indicate the desired room as well as community center name.

4. Date and time of use should include any set up or clean up time as well as program time, the nature of the event, number of participants and planned activities should be described in detail in order to assure the correct size room or area and to determine the appropriate fees and deposits/damage bonds.

5. Application must be submitted a minimum of 10 working days and no more than 3 months prior to use. Applications submitted less than 10 working days prior to use may be denied due to failure to meet the required deadline established by City Municipal Code. Individuals must pay fees prior to the reservation being finalized. Fees must be paid within 72 hours of the initial application filing date. The only exception to paying prior to locking in the reservation will be for organizations, which require approval by boards or committees or who must pay by purchase order.

6. No alcoholic beverages are allowed unless a waiver of the prohibition ordinance has been approved and paid for and the insurance policy liquor liability furnished.

Payment:

1. Fees may be paid by cash or credit card, but deposits/damage bonds must be in money order or cashier's check.

2. Fees, deposits, damage bonds, and special requirements such as, insurance certificates and crowd control plans, penalty fees for late cancelation or any other special condition listed on the application form and the special conditions supplement must be submitted by the applicant not less than 5 days prior to scheduled use date.

Refunds:

1. Refunds for cleaning deposits and damage bonds are available after 10:00 a.m. of the second working day after use (Tuesday if use is on Friday or the weekend).

2. Refunds for key deposits are made when all keys are returned. There is no refund of deposit if keys are not returned within two working days after use.

3. Refunds for tournament deposits may be approved only if tournaments are canceled 5 working days or more prior to use date.

Insurance:

The following will serve as a guide as to when insurance is required. This is only a recommended standard; any uses that are not clearly defined will be reviewed by the appropriate administrator.

Insurance is required when:

1. When alcohol will be served (liquor liability must also be included on policy)

2. When attendance is 100 or more

3. When reserving a community center room

4. When a bounce house is included in any rental

5. When user is a business, church, service club, or any other similar organization or association and attendance is open to the public or organization's membership

6. When use includes a high-risk activity or demonstration (i.e. karate, swimming, softball or other sports, etc.)

7. When admission is charged or donation will be collected

Facilities Available for Reservation